Privacy Policy & Cookies

Allen Associates is a private limited company registered in Scotland (Registered Number SC201596) with its Registered Office at 23 Brickfield, Craigellachie, Aberlour, Banffshire, AB38 9TD.

Your privacy is important to Allen Associates and we are committed to ensuring it is protected. This policy sets out our commitment to manage and process your personal data in line with GDPR regulations and has been created for use within the United Kingdom and Europe.

Information We Collect

In running and maintaining our website we may collect and process the following data about you:

Information about your use of our site including details of your visits, such as pages viewed and the resources that you access. Such information includes traffic data, location data and other communication data.

Cookies

"Cookies" are small pieces of information between a web server and a web browser, which enable the server to collect information from the browser. Allen Associates Limited website uses session cookies to enable us to provide the mechanisms for online browsing and to monitor traffic. These cookies do not contain any personally identifiable information and are not persistent cookies and are short lived.

What are cookies?

Cookies are small text files that are stored on your PC, phone or other web enabled device when you visit the Allen Associates Limited. They are not harmful and do not contain any confidential information such as your home address or date of birth. Cookies are an essential part of how our site works. Some of these cookies are required by our site to enable us to give you an enhanced web experience.

By using our site, you consent to the use of these cookies. Cookies are used on our site for the following reasons:

  • To record the areas of the website that you have visited, pages you have viewed and time spent browsing. Allen Associates Limited uses this information to help make the website more user friendly, develop our site design and to continuously improve the quality of the service we provide.
  • To distribute visitors to our site evenly across platforms to ensure the content is served at the fastest possible speed.

We may also offer you the facility to share your experience on our site through social sites such as facebook and twitter. By using these features, you are also consenting to allow cookies from these providers. More information about how these providers use cookies can be found at their websites.

Are cookies safe?

Yes. The information stored in cookies is safe and anonymous. They do not contain any information which could personally identify you. You can find more information about cookies at www.allaboutcookies.org

Can I turn off cookies?

Allen Associates Limited uses cookies to ensure that we provide the best possible standard of service to our online customers. However, as part of our privacy and security policy, we require your consent to use them.

To withdraw your consent, or if you want to be notified each time a cookie is about to be used, you should amend the settings provided in your web browser to prevent us from storing cookies on your computer's hard drive. For information on how to disable cookies, please consult the "Help" tab of your browser via the menu bar.

It must be noted that if you choose not to consent to the use of cookies, your experience of web sites may be impaired and many integral aspects of the site may not work at all.

Personal Data Collection

We will only collect personal information provided with your consent. This could be: your contact details provided through our website enquiry form. The information you give us may include your name, age, email address and phone number, demographic information and information regarding an enquiry.

We will use this information to:

  • Fulfil our contractual and other legal obligations.
  • Contact you via our contact form regarding your enquiry.
  • Send information that has been requested.
  • Assess your suitability for employment.

What is the lawful basis of the processing of your data?

  • Consent: the individual has given clear consent for you to process their personal data for a specific purpose.
  • Contract: the processing is necessary for a contract you have with the individual, or because they have asked you to take specific steps before entering into a contract.
  • Legal obligation: the processing is necessary for you to comply with the law (not including contractual obligations).

We will not, under any circumstances, pass on the details you provide when using our site to other organisations.

Data Protection

We take the security of your Data seriously, there are controls in place to try and ensure any data is not lost, accidently destroyed, misused or disclosed, and is not accessed except by relevant employees in the performance of their duties.

Third party service providers (e.g. IT or payroll) may have access to your personal data on a strictly confidential basis and only in fulfilment of their contractual obligations to us.

We will not retain your personal data for longer than necessary for the purposes set out in this Policy. Different retention periods will apply to different types of data.

 

Controlling the personal data we hold about you.

You have a right to request:

  • A copy of any data held about you.
  • Changes made to any inaccurate data.
  • Right to erasure of any data held.

Please contact This email address is being protected from spambots. You need JavaScript enabled to view it. to request any changes.

Policy Administration

Upon submission of your personal data via our website you are accepting and consenting to this policy. If you have any questions about the collection or use of your information through this website operated by Allen Associates (HPE) Ltd, you can contact us at the above address or by emailing This email address is being protected from spambots. You need JavaScript enabled to view it..

You are entitled to request access to any information held by us about you. You may request changes to be made to ensure the accuracy of the information held. We will require you to provide evidence to confirm your identity before information is provided.

Third Party Links

On occasion we include links to third parties on this website. Where we provide a link it does not mean that we endorse or approve that site's policy towards visitor privacy. You should review their privacy policy before sending them any personal data

Complaints

You have the right to complain about data protection matters to the Information Commissioner’s Office (ICO). The ICO is the UK’s independent body set up to uphold information rights. You can find out more about the ICO on its website (https://ico.org.uk/) or contact them by calling 0303 123 1113.

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